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Segmentation involves grouping customers based on common attributes, needs, or conditions. It is used to:

  • Target marketing communication more effectively,
  • Response faster and more accurately to customer behavior on your website,
  • Maintain the customer database in good condition.

Segmentation dashboard

To access the segmentation dashboard, go to Customers > Segmentation. Here, you can view all the segments you have created for email messages, scenarios (workflows), or pop-ups.

All the segments are listed in a table with the following details:

  • ID – a segment identifying number,
  • Name and description – a short phrase describing how or when to use it, such as ‘Spent min 200 USD’ or ‘Discount for Loyal (RFM segment)’.
  • Edited by – the email of the user who last edited the segment.
  • Last edit – a date of the last edit.
  • Last count – the current number of customers in the segment. Click the arrow to refresh the count.
  • Count date – the date and time of the last count refresh, based on your account’s time zone.
  • Action buttons: Segment statistics, usage history, edit, duplicate, delete.

To filter segments by categories, use the quick search function above the grid table. You can also adjust the number of displayed segments or use the pagination tool below the grid to browse the segment list efficiently.

Create a customer segment

Click the Create segment button in the top right corner of the dashboard to add name and description.

In Segment definition, set the conditions the customer must meet to be included in the segment. You can do that with the following options.

Logic operators: and, or, none

Logic operators serve as an initial filter to the customer database. Each operator represents a single condition that the customer must meet to fit in the segment. Think of them as a link between consecutive restrictions:

  • I am looking for customers who are new AND have spent at least $200 on an order.
  • I am looking for customers who have placed 4 orders OR spent at least $1,000 on an order.
  • I am looking for customers, NONE of whom has placed an order.

Segment patterns

If you need to quickly build a simple customer segment, use one of the pre-built patterns. You can combine and customize them to create more detailed segments. Don’t forget to save your work by hitting the Save segment button in the top right corner.

  1. Add template – click to display and choose from a set of the most popular restrictions used in ecommerce, including:
    • Based on Customer attributes:
      • Birthday – create a segment for customers celebrating their birthday on a specific date.
      • Men, women – create a segment based on customers’ gender.
    • Based on Engagement:
      • Engaged customers – create a segment based on customers’ reaction to your newsletters or if they visited your website within the last 30 days.
      • Unengaged customers –  create a segment based on customers’ lack of interaction with your newsletters or website.
      • Engaged in email channel – create a segment based on customers’ engagement in your emails within last 30 days.
      • Unengaged in email channel – create a segment based on customers’ lack of engagement in your emails within last 30 days.
  2. Add restriction – click to add a new line with a single restriction. This is the basic building block for creating complex segments.
  3. Add group – click to add a subset of restrictions. Use restriction subset to narrow the existing set of conditions or to filter your customer database from a unique standpoint.
  4. The last two action buttons allow you to duplicate and delete an already created segment.

When duplicating restrictions with date/time field, keep in mind:

  • If you narrow the time range using hours, months, and years labels­ at once, and you enter a value only for one of these labels, the value won’t duplicate.
  • If you enter a value for all these labels, the values will duplicate.

Once the segment is ready, click Search customers to see how many customers math the conditions. A list of customers will be displayed in a grid table under the segment, along with direct access to their 360 profiles. You can export the list to a CSV or XLSX file.

Basic restriction types

Basic restrictions enable detailed filtering, along with ‘and’, ‘or’, and ‘none’ operators. Each of the basic restrictions can be further narrowed down:

  1. Attribute – this restriction contains both system and custom attributes. Depending on the attribute, you can limit its scope using additional restrictions or by entering a value, calendar date or expression, e.g., domain name.
  2. RFM – filters customers by their RFM segment, which is determined by customer behavioral data.
  3. Order – filters customers by the order value or the number of orders placed.
  4. Email –  filters customers based on their reaction to your email messages, such as sent, opened, clicked, not sent, not opened, not clicked.
  5. Consent –  filter customers based on consent types and statuses.

Creating customer segments may seem tedious and overly complicate, but it is actually quite the opposite. Instead of importing the customer list every time you need to email a specific group of customers, simply filter them in the Segmentation section. You will instantly receive a tailored audience for your marketing campaign.

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